Patentoved is a workflow management software for the design and management of the intellectual property portfolio. The program has single-user and multi-user versions. The multi-user version allows to arrange a remote work mode for the employees with various access levels by placing the server side on a regular computer. Capacities


The user is provided with a perpetual license with the ability to reinstall the program on another computer. Annual support is paid at the user’s request. In the case of the multi-user version, the minimum license includes a server side and five workstations (client sides for five computers). Each subsequent client side is purchased additionally and attached to the minimum license. Each client and server sides can be transferred to another computer with the same license.

Minimum requirements:

  • 1 GHz processor; RAM 512 MB; 4.5 GB disk storage space
  • supported operating systems: Windows 7 with Service Pack 1 (SP1), Windows 8.1, Windows 10, Windows Server 2008 R2 with Service Pack 1 (SP1), Windows Server 2012 and Windows Server 2012 R2
  • Microsoft SQL-Server 2014, 2017 or 2019 (for single-user version or for the server-side of multi-user version)

Our advantages


of all workflow documents in a structured form


of work on the application file registration for obtaining patents and certificates


of use of intellectual property and legal protection of products


over the workflow management procedure and deadlines, with the minimum time expenditures and labor costs

Single user version

Multi-user version
Workflow management arrangement for registration of intellectual property rights
• including the possible interactive work of a group of specialists for a multi-user version
Preparation, maintenance and archiving of files for each intellectual activity result
Tracking of the significant events in the workflow management procedure and deadlines
Reference and monitoring of the use of the results of intellectual activity (RIA) in the products, documentation and during the contractual performance
Management of transactions related to the intellectual property rights, and control over the licenses and royalty payments
Control over the payment terms for the patent and other fees, inventor and rightholder awards
Affixment of attributes (clients, customers, products, etc.) to each result of intellectual activity entered into the database
Provision of the database backups
Database versatility and ability to switch the database from a multi-user version to a single-user version
Generating and uploading reports on the necessary forms by filtering and aggregating data
Possible additions:
  • Generation of application files and documents required at each stage of records management
  • Generation and uploading of reports according to the required forms
Organization of remote work with simultaneous improvement of the quality of control over the progress of work and compliance with deadlines
The ability to check the prepared materials and the issuance of fixed written tasks with reference to a specific task
Easy access for the management team to the materials prepared by the subordinate specialists and staff work progress tracking
Configurable access hierarchical system by divisions, departments, positions and specialists
The possibility of forming requests for payment to the accounting department, fieldwork and binding of executed payment documents

The program is divided into sections: Records management for R&D results, Licenses, References (it is possible to add other sections on a case-by-case basis). However, it allows you display all fields related to the file in the desired section. Due to the possible flexible differentiation of access rights, it is possible to create personal accounts the employees responsible for certain stages of records management procedure, and the managers of different levels will have the same interfaces with a large set of fields and capabilities. This allows to train the employees very quickly when changing positions and provide various combinations while optimizing the staff activities.


Single user version Multi-user version
License Request Request
(server side and five workstations)
Additional client side Request
Support (per year) Request Request
Installation via TeamView Request On request
Onsite installation and access hierarchy setup On request On request
Training On request On request
Development of additional sections and functions according to the customer needs (the design and development by our specialists is possible) On request On request

We provide services without VAT. If you need to make payment with VAT, the program can be purchased from our official distributor – Softline.

It is also possible to purchase a multi-user program version from our distribution per individual inquiry.

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Москва, ул. Крылатские Холмы, д.15 к.2